Solution for ETC programmes

General Characteristics

The solution developed and distributed by GECKO is a web application that supports monitoring of publicly funded projects. Based on more than 10 years of experience with European Territorial Cooperation support programmes where the software has been tried and tested in international use, the solution is also well suited for project management within other, e.g. national, programmes. The solution supports collaboration of a variety of stakeholders over the whole duration of a pro-gramme. On the one hand, it addresses enterprises and organizations that act in the role of beneficiaries. On the other hand it addresses authorities and institutions that handle grant projects on behalf of the funding Entity.

Modular Design

The fact that the solution is fundamentally designed in a modular way warrents ist efficient maintenance and extension. Figure 1 illustrates ist clear-cut modular structure.

 

The solution provides assistance functions for all project phases, beginning with the initial conceptualization of the project idea, followed-up by its implementation, up to ist continuous monitoring and controlling. In addition, there exist modules that support administration of users and roles as well as modules that implement specific utility services such as, e.g., document managment.

Buisness Processes at Center Stage

Conceptually, the sequence of grant project activities is subject to a workflow that not only defines the temporal order of tasks but also the documents that are to be exchanged between stakeholders as well as roles and responsibilities. this is why our solution is basically a process-oriented software that conceptually supports all relevant buisness processes of the application domain.

As an example, figure 2 shows a generalized top-level buisness process that spans the complete life cycle of an individual grant project, starting with ist application and ending with ist termination upon expiration of the archiving period.

Supporting User Roles

In general, during ist entire lifetime a project involves stakeholders from many different organizations and institutions. However, depending on their responsibilities and the organization they belong to, these users may play very different roles. This is why our solution fundamentally implements a strong role concept.

Our software may thus be interesting for any support programme in which multiple parties are collaborating and sharing information on the same matter.

Enabling e-Cohesion of the Future

The current e-Cohesion Policy of the European Union recommende the future exchange of documents within the European Territorial Cooperation (ETC) program to be handled exclusivly by electronic means. In particular, beneficaries should be required to provide any document only once as this data should always be available from a repository for re-use ("only once" Encoding principle).

Currently, our system supports (shown in Fig. 4) Level 3 of the e-Cohesion Policy (upload of forms). In the future, it is intended to implement Level 5 (push procedure) thereby continuosly enhancing the Level of e-Cohesion Policy support.

Optional building blocks

As the solution is designed in a striktly configurable way, it may be tailored to match individual requirments. To this end, a number of optional functional building blocks are available out of which a customer may freely choose a subset to meet any specific framework conditions. All options may be combined with one another. An overview of the most important Features is given in figure 5.

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